Workflow
Postdoctoral Exit Procedure
Postdoctor | Postdoctoral Management Office | |
1 | Within 2 months before the expiration, the postdoctors should go to the Postdoctoral Management Office to inquire about the exit procedure. | We will explain in detail the procedures for handling the exit procedure. |
2 | The postdoctors need to organize the exit report meeting within one month before the expiration date, and submit the exit application online. | We will help with handling procedure. |
3 | After the exit report meeting, the postdoctors should go to the Postdoctoral Management Office to submit the following materials： 1. Materials downloaded from the “Online Application System” (1)Post-doctoral Researcher's Work Expiration Registration Form； (2)Postdoctoral Researcher's Work Expiration Approval Form; (3)Post-doctoral Researcher's Work Expiration Task Evaluation Form 2. A copy of passport and the doctoral degree certificate； 3. Postdoctoral research report (1 copy) (see Chapter VII, Section 2)； 4. Research Work Assessment Form (2 copies) (Attachment 8) ; 5. A copy of the academic paper published； 6.China Postdoctoral Science Fund Conclusion Report（A postdoctoral fellow who has obtained the China Postdoctoral Fund must submit this）（Attachment 9）； 7. Jiangsu Province Postdoctoral Research Funding Program Project Final Account Form（Post-doctoral fellows of the Post-doctoral Research Funding Program in Jiangsu Province must submit this）（Attachement 10）； 8. Jiangsu Province Postdoctoral Research Funding Program Project Conclusion Report（Post-doctoral fellows of the Post-doctoral Research Funding Program in Jiangsu Province must submit this）（Attachement 11）； | We will audit forms, fill in the feedback form, and report to the Provincial Postdoctoral Association for approval. |
4 | The postdoctors need to go to the Postdoctoral Management Office to get the sheet “Post-doctoral Check-up Procedures for Leaving School” and go to the relevant departments to go through the formalities of leaving school. | We will notify the Human Resource Department to stop paying postdoctoral salary. |
Postdoctoral Exit Report Procedure
1. The postdoctor should submit an exit application to the co-supervisor；
2. With the permission of the co-supervisor, the postdoctor must negotiate with him/ her to decide the time of exit and the location of the exit report.；
3. The post-doctor shoulddraw up the list of experts to be invited in the exit report. 5 experts(including the team leader)are needed.
4. Theco-supervisor or the postdoctor should send an invitation letter to the expert, and the preparations for the exit report are required；
5. The report committee should recommend an expert as the leader of the report meeting, who will preside over the report meeting；
6. Thepostdoctor should make the researching work report. After the report, the postdoctor should answer questions raised by the experts；
7. At the end of the oral defence, experts decide whether the postdoctor can exit；
8. The secretary of the report meeting sorts out the minutes for the report, and then expert group affixes their signatures；
9. Thepostdoctor must organize relevant forms and other materials as required, and submit them to thePostdoctoral Management Office.
Instructions for going through the Post-doctoral Online Exit Process as well as filling in and reporting relavant materials.
ⅠProcedure
1.Log on to China Postdoctoral Networkwww.chinapostdoctor.org.cnto enter the “China Postdoctoral Online Office System” through the “Business Work Handling” column option, fill in the online application and upload the relevant certificate scan according to the system prompts, and print out the paper material required for the postdoctoral exit.
2.Submit the paper materials and relevant certifications to thePostdoctoral Management Officeand go through the related formalities.
ⅡMaterials for Exit
1.Postdoctoral Researcher's Work Expiration Registration Form；Note: This form must be printed directly in the system by the postdoctor himself.
2.Postdoctoral Researcher's Work Expiration Approval Form
3.Postdoctoral Researcher's Work Expiration Task Evaluation Form
4. Whenentering a second postdoctoral station, the postdoctor should submit the approval certificate of thePostdoctoral Management Officein the receiving unit；
5. The postdoctor should hand ina copy of the exit report;
6.If the post-doctor obtains a provincial post-doctoral research funding, he should submit a corresponding conclusion report.
